Workflow n8n
Automatisation Gmail avec n8n : création de tâches Todoist
Ce workflow n8n a pour objectif de transformer vos emails en tâches Todoist, facilitant ainsi la gestion de votre charge de travail. Dans un environnement professionnel où la gestion des emails et des tâches peut devenir chaotique, cette automatisation permet de gagner du temps en intégrant directement les emails dans votre liste de tâches. Imaginez pouvoir convertir automatiquement vos emails non lus ou étoilés en tâches Todoist, tout en ayant la possibilité de les enrichir avec des résumés générés par l'intelligence artificielle. Le processus commence par un déclencheur manuel ou programmé, qui active le workflow. Ensuite, les emails sont récupérés via IMAP et filtrés pour identifier ceux qui sont non lus ou étoilés. Chaque email est ensuite marqué comme lu pour éviter les doublons. Si une tâche correspondante n'existe pas, le workflow utilise un modèle de chat OpenAI pour résumer le contenu de l'email et le structurer de manière à ce qu'il soit prêt à être intégré dans Todoist. Une fois la tâche créée, elle est enrichie avec des informations supplémentaires pour garantir une gestion efficace. Les bénéfices de cette automatisation n8n sont multiples : réduction du temps passé à gérer les emails, minimisation des risques d'oubli de tâches importantes et amélioration de la productivité globale. En intégrant cette solution, les utilisateurs peuvent se concentrer sur des tâches à plus forte valeur ajoutée, tout en ayant une vue d'ensemble claire de leurs responsabilités. Tags clés : automatisation, Gmail, Todoist.
Catégorie: Manual | Scheduled · Tags: automatisation, Gmail, Todoist, n8n, productivité❤ 0
Vue d'ensemble du workflow n8n
Schéma des nœuds et connexions de ce workflow n8n, généré à partir du JSON n8n.
Détail des nœuds du workflow n8n
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"id": "WUX0BsRA1dbzTKnl",
"meta": {
"instanceId": "bdce9ec27bbe2b742054f01d034b8b468d2e7758edd716403ad5bd4583a8f649",
"templateCredsSetupCompleted": true
},
"name": "Email mailbox as Todoist tasks",
"tags": [],
"nodes": [
{
"id": "5b711a67-3d03-4687-a550-0514e2a5d251",
"name": "When clicking ‘Test workflow’",
"type": "n8n-nodes-base.manualTrigger",
"position": [
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],
"parameters": {},
"typeVersion": 1
},
{
"id": "5862ae85-d48b-49a6-9c9f-4a682d42af78",
"name": "Mark As Read",
"type": "n8n-nodes-base.gmail",
"position": [
580,
-240
],
"webhookId": "b1551d40-6d53-47ec-ad90-0386c04de860",
"parameters": {
"messageId": "={{ $json.id }}",
"operation": "markAsRead"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "19655c59-dc43-4d3d-aaa1-a23e0b5c64e2",
"name": "Star",
"type": "n8n-nodes-base.gmail",
"position": [
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-240
],
"webhookId": "b1551d40-6d53-47ec-ad90-0386c04de860",
"parameters": {
"labelIds": [
"STARRED"
],
"messageId": "={{ $json.id }}",
"operation": "addLabels"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "62eeda04-39b2-4423-90e4-7d6518210b00",
"name": "Get Starred From Inbox",
"type": "n8n-nodes-base.gmail",
"position": [
300,
20
],
"webhookId": "848b9f06-db3c-4c74-aac3-fb40feb1187b",
"parameters": {
"filters": {
"labelIds": [
"STARRED",
"INBOX"
]
},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "dfd857e6-7728-4d7e-88ad-c20ffab1a90b",
"name": "Get Unread From Inbox",
"type": "n8n-nodes-base.gmail",
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"parameters": {
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"readStatus": "unread"
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"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
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},
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{
"id": "a864282e-c50c-4719-a813-dc407f28043b",
"name": "If Task Not Exist",
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"position": [
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],
"parameters": {
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"conditions": {
"options": {
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"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "443f2e6e-5145-4c09-af8e-193f24b6536f",
"operator": {
"type": "string",
"operation": "notExists",
"singleValue": true
},
"leftValue": "={{ $json.content }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "7f0ce1d6-14de-4087-b3f1-542cf38e5df3",
"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
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],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"credentials": {
"openAiApi": {
"id": "zjIZQuuuZMJpiUny",
"name": "OpenAi account"
}
},
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{
"id": "7e314e74-1f3e-460e-99f2-7338e3f4627e",
"name": "Structure Output Todoist Ready",
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"position": [
600,
820
],
"parameters": {
"jsonSchemaExample": "{\n\t\"content\": \"Task name\",\n\t\"description\": \"Description of the thread\",\n \"actions\": \"What actions should you take before closing this task\",\n \"answer\": \"Proposed answer to the thread or propositions of possible actions\"\n}"
},
"typeVersion": 1.2
},
{
"id": "a36464d3-917c-4a8c-bd4b-f5ae21e3d758",
"name": "If AI responded properly",
"type": "n8n-nodes-base.if",
"position": [
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],
"parameters": {
"options": {},
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"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "1109c955-21b6-4342-8851-1926ae4216b7",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.output.content }}",
"rightValue": ""
},
{
"id": "cc5ac32f-564f-47be-8782-600d278995fb",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.output.description }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "4d2de14b-719d-44f2-a207-94cc4394738a",
"name": "Create Todoist Task",
"type": "n8n-nodes-base.todoist",
"position": [
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560
],
"parameters": {
"content": "={{ $json.output.content }}",
"options": {
"description": "={{ $json.output.description }}\n\n**Proposed actions**\n\n{{ $json.output.actions }}\n\n**Proposed answer**\n\n{{ $json.output.answer }}"
},
"project": {
"__rl": true,
"mode": "list",
"value": "2351998202",
"cachedResultName": "Test Project"
}
},
"credentials": {
"todoistApi": {
"id": "3MjbugUWx4uLv97e",
"name": "Todoist Konto Prywatne"
}
},
"typeVersion": 2.1
},
{
"id": "25fddc8e-6781-473a-9978-aae3c900e39a",
"name": "Get Full Message",
"type": "n8n-nodes-base.gmail",
"position": [
140,
580
],
"webhookId": "d20c5a51-4078-47e2-bec4-54af54ddf4dd",
"parameters": {
"simple": false,
"options": {},
"messageId": "={{ $json.id }}",
"operation": "get"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
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},
{
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"name": "Summarize Message",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
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"parameters": {
"text": "=You are a professional email assistant. Your task is to analyze provided email content and transform email into task. Your output will be JSON and will have:\n\n- \"content\", which is exactly \"{{ $json.subject }}\"\n- \"description\", which is short summary what this email is about and what is whole thread point\n- \"actions\", which is your proposition on what actions should be done before responding or closing this email thread\n- \"answer\", which is your proposition on how to respond to this email, when all actions are done\n\nAnswer should be detailed and assuming that content of the email is not known to reader.\n\nEmail content is:\n\n{{ $json.html }}",
"options": {},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.8,
"alwaysOutputData": true
},
{
"id": "5034b666-de2f-42f4-8b3a-3a4e36ca52a7",
"name": "Enrich Emails With Tasks",
"type": "n8n-nodes-base.merge",
"position": [
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],
"parameters": {
"mode": "combine",
"options": {
"multipleMatches": "all"
},
"advanced": true,
"joinMode": "enrichInput1",
"mergeByFields": {
"values": [
{
"field1": "Subject",
"field2": "content"
}
]
}
},
"typeVersion": 3.1
},
{
"id": "ec352eb7-7670-47ab-b16e-6407b9a69455",
"name": "Enrich Tasks with Emails",
"type": "n8n-nodes-base.merge",
"position": [
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],
"parameters": {
"mode": "combine",
"options": {
"multipleMatches": "all"
},
"advanced": true,
"joinMode": "enrichInput2",
"mergeByFields": {
"values": [
{
"field1": "Subject",
"field2": "content"
}
]
}
},
"typeVersion": 3.1
},
{
"id": "e3a513f0-8113-4bcc-990f-c113a1086bc6",
"name": "If Email Unstarred (Not Exist)",
"type": "n8n-nodes-base.if",
"position": [
-200,
1160
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "4ed052b1-1938-4537-9099-f8e2475a63b3",
"operator": {
"type": "string",
"operation": "notExists",
"singleValue": true
},
"leftValue": "={{ $json.Subject }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "5acaa018-6592-4449-8ff4-9225f8ed28c5",
"name": "Close Task",
"type": "n8n-nodes-base.todoist",
"position": [
80,
1100
],
"parameters": {
"taskId": "={{ $json.id }}",
"operation": "close"
},
"credentials": {
"todoistApi": {
"id": "3MjbugUWx4uLv97e",
"name": "Todoist Konto Prywatne"
}
},
"typeVersion": 2.1
},
{
"id": "4004e68a-4dcf-4216-bd01-2f2da0eeba77",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"disabled": true,
"position": [
-220,
-80
],
"parameters": {
"options": {}
},
"credentials": {
"imap": {
"id": "qdjU2dd5Fy7RqGPx",
"name": "IMAP support@sailingbyte"
}
},
"typeVersion": 2
},
{
"id": "0e986c57-a016-4053-acb3-08e3b3a7af08",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"disabled": true,
"position": [
-220,
-260
],
"parameters": {
"rule": {
"interval": [
{}
]
}
},
"typeVersion": 1.2
},
{
"id": "fe1012a0-638f-469f-af09-f30a890a4937",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
0,
100
],
"parameters": {},
"typeVersion": 1
},
{
"id": "5e09f039-53cc-4473-ab60-5c1337ab75af",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-280,
-360
],
"parameters": {
"width": 500,
"height": 660,
"content": "## Select Trigger\n**This workflow will work with many triggers**"
},
"typeVersion": 1
},
{
"id": "1874a3c5-7467-4642-9ce4-7171b6e76af7",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
500,
-380
],
"parameters": {
"width": 560,
"height": 320,
"content": "## Read and Star\n**Mark messages as Read and add Star to them**\nYou can delete this section if you don't want to make this happen automatically to your emails"
},
"typeVersion": 1
},
{
"id": "c8f68aac-971c-427d-8b74-167d78b37037",
"name": "Merge Starred and Unread Messages",
"type": "n8n-nodes-base.merge",
"position": [
600,
40
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "7eab417d-6332-45d9-be0d-ba7b8888dd91",
"name": "Get Open Tasks",
"type": "n8n-nodes-base.todoist",
"position": [
300,
200
],
"parameters": {
"filters": {
"projectId": "2351998202"
},
"operation": "getAll"
},
"credentials": {
"todoistApi": {
"id": "3MjbugUWx4uLv97e",
"name": "Todoist Konto Prywatne"
}
},
"typeVersion": 2.1
},
{
"id": "60071d08-d333-475e-a48b-cdb9c19eb7a2",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-240,
1000
],
"parameters": {
"width": 720,
"height": 340,
"content": "## Close Task\n**If Email was Unstarred manually by you, then we can probably close task, so we are closing it**"
},
"typeVersion": 1
},
{
"id": "780d6400-226b-4da6-8d33-6f7977fcbb2d",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-200,
380
],
"parameters": {
"width": 1420,
"height": 600,
"content": "## Make New Task in Todoist\nIf there is no task on Todoist with same subject as your either starred or unread message, then it's time to create one.\nBut to make it easier for you to close tasks and emails, let AI help you out.\nAI not only summarizes message. It also proposes actions you should take or answers how you should reply to this email."
},
"typeVersion": 1
}
],
"active": false,
"pinData": {},
"settings": {
"executionOrder": "v1"
},
"versionId": "66e4624f-4d02-4895-aeda-270e9277acdf",
"connections": {
"Close Task": {
"main": [
[]
]
},
"Mark As Read": {
"main": [
[
{
"node": "Star",
"type": "main",
"index": 0
}
]
]
},
"Get Open Tasks": {
"main": [
[
{
"node": "Enrich Emails With Tasks",
"type": "main",
"index": 1
},
{
"node": "Enrich Tasks with Emails",
"type": "main",
"index": 1
}
]
]
},
"Get Full Message": {
"main": [
[
{
"node": "Summarize Message",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"If Task Not Exist": {
"main": [
[
{
"node": "Get Full Message",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "Summarize Message",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Summarize Message": {
"main": [
[
{
"node": "If AI responded properly",
"type": "main",
"index": 0
}
]
]
},
"Email Trigger (IMAP)": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Get Unread From Inbox": {
"main": [
[
{
"node": "Mark As Read",
"type": "main",
"index": 0
},
{
"node": "Merge Starred and Unread Messages",
"type": "main",
"index": 0
}
]
]
},
"Get Starred From Inbox": {
"main": [
[
{
"node": "Merge Starred and Unread Messages",
"type": "main",
"index": 1
}
]
]
},
"Enrich Emails With Tasks": {
"main": [
[
{
"node": "If Task Not Exist",
"type": "main",
"index": 0
}
]
]
},
"Enrich Tasks with Emails": {
"main": [
[
{
"node": "If Email Unstarred (Not Exist)",
"type": "main",
"index": 0
}
]
]
},
"If AI responded properly": {
"main": [
[
{
"node": "Create Todoist Task",
"type": "main",
"index": 0
}
],
[]
]
},
"No Operation, do nothing": {
"main": [
[
{
"node": "Get Unread From Inbox",
"type": "main",
"index": 0
},
{
"node": "Get Starred From Inbox",
"type": "main",
"index": 0
},
{
"node": "Get Open Tasks",
"type": "main",
"index": 0
}
]
]
},
"If Email Unstarred (Not Exist)": {
"main": [
[
{
"node": "Close Task",
"type": "main",
"index": 0
}
]
]
},
"Structure Output Todoist Ready": {
"ai_outputParser": [
[
{
"node": "Summarize Message",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Merge Starred and Unread Messages": {
"main": [
[
{
"node": "Enrich Emails With Tasks",
"type": "main",
"index": 0
},
{
"node": "Enrich Tasks with Emails",
"type": "main",
"index": 0
}
]
]
},
"When clicking ‘Test workflow’": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
}
}
}Pour qui est ce workflow ?
Ce workflow s'adresse principalement aux professionnels et aux équipes qui utilisent Gmail et Todoist pour la gestion de leurs tâches. Il est idéal pour les PME et les travailleurs indépendants qui cherchent à optimiser leur flux de travail sans nécessiter de compétences techniques avancées.
Problème résolu
Ce workflow résout le problème de la surcharge d'emails en permettant aux utilisateurs de convertir facilement leurs messages en tâches Todoist. Cela élimine le risque d'oublier des tâches importantes et réduit le temps passé à gérer les emails. En automatisant ce processus, les utilisateurs peuvent se concentrer sur l'exécution de leurs tâches plutôt que sur la gestion de leur boîte de réception.
Étapes du workflow
Étape 1 : Le workflow est déclenché manuellement ou selon un calendrier. Étape 2 : Les emails non lus et étoilés sont récupérés via IMAP. Étape 3 : Chaque email est marqué comme lu pour éviter les doublons. Étape 4 : Si aucune tâche correspondante n'existe, le contenu de l'email est résumé par un modèle OpenAI. Étape 5 : La tâche est créée dans Todoist avec les informations pertinentes. Étape 6 : Les tâches sont enrichies avec des détails supplémentaires pour une gestion optimale.
Guide de personnalisation du workflow n8n
Pour personnaliser ce workflow, vous pouvez modifier les paramètres du déclencheur, comme la fréquence de vérification des emails. Il est également possible d'ajuster les filtres pour récupérer uniquement certains types d'emails. Pour intégrer d'autres outils, vous pouvez ajouter des noeuds supplémentaires après la création de la tâche dans Todoist. Assurez-vous de sécuriser le flux en vérifiant les autorisations d'accès aux comptes Gmail et Todoist.